GSK Candidate privacy notice

What personal information we collect about you?

As part of our recruitment and pre-employment screening we collect your:

• Basic information – your name (including prefix or title), gender, age or date of birth;
• Contact information – information you provide to us that allows us to contact you, eg your personal or business email, mailing address, telephone number, and profile on a professional social media platform;
• Professional information and experience – information related to your education, work experience, references, and referees;
• National identifiers – your national ID/passport, residency and work permit status, social security number, or other taxpayer/government identification number;
• Financial information – your salary, retirement account information, company allowances, bonus, benefits, working time records, and taxpayer reference number (eg Tax Identification Number, National Insurance number, Social Security Number). We will also collect your bank details if we reimburse you for expenses during the recruitment process;
• Dependents' information – information related to your dependents, eg the first and last names, dates of birth, and contact details of your spouse/partner and dependents;
• Information collected during interviews – comments noted by our interviewers and audio/video recordings of the interview (in case of telephone interviews or video-enabled interviews);
• Background information – education and academic as well as professional qualifications. If we want to offer you the job, we may need to complete pre-employment screening. We may then also collect additional background information such as credit history, criminal records and occupational health information (if permitted by law);
• Special categories of personal data – information related to your racial or ethnic origin, religious, political or philosophical beliefs, trade union membership, veteran status or information about your health, disabilities, or sexual orientation. We use this information to make sure we meet relevant laws. If we offer you employment, we may also ask you for information about your health (physical or mental) so we can give health and insurance benefits to you and your dependents. We will also use this information to discuss with you what reasonable adjustments we can make for you. We want to make sure we provide an inclusive workplace.

You can decide whether to give us special categories of information, if we ask you for them. If you decide not to share these with us, please be assured this does not affect your application.

You can also choose not to give us the other types of personal information when we ask you for them. If you decide not to give us your personal information, we may not be able to assess or consider your application.

If you give us the personal information of another person, eg your spouse/partner or referees, we assume you have their permission to share their data with us.

We will not process personal information (including any of the information listed above) if the law of your country prohibits us to do so.

Why are we allowed to collect and use your personal information?

We can collect and use your personal information when one of the following applies:

• To take steps before entering an employment contract or perform an employment contract;
• To follow the law, for example, employment, social security and occupational health laws and regulations;
• You have specifically given us your permission when such permission is obligatory (the law calls it “consent”). You can withdraw your permission at any time;
• It is in our interest in considering you as a candidate for current and future employment opportunities (the law calls it “legitimate interest”). This does not apply if our legitimate interest is overridden by your interests or fundamental rights and freedoms; and
• To protect your vital interests or those of others.

What are your rights regarding your personal information?

You have rights we need to make you aware of. The rights available to you depend on our reason for processing your personal information and the local law in your jurisdiction. Depending on this you may have the right to:

• Ask us for copies of your personal information. There are some exceptions, which means you may not always receive all the information we process;
• Ask us to correct information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete;
• Ask us to delete your personal information;
• Ask us to restrict the processing of your information;
• Object to our processing of your personal information;
• Ask that we transfer information you have given us from one organisation to another, or to give it to you; and
• Complain to your local data protection authority.

You can find out how to get in touch with us to ask us to do any of the above by looking at the ‘Contact Information and Privacy point of contact’ section.

For your protection, and to protect the privacy of others, we may need to verify your identity before completing what you have asked us to do.

If you object to us using your personal information or withdraw permission for us to use your personal information, after initially giving it to us, we will respect your choice in line with applicable law. However, by objecting or withdrawing your permission, we may not be able to complete the recruitment and pre-employment screening activities described in the ‘How do we use your personal information’.

With whom do we share your personal information?

We share your personal information on a need to know basis, and to the extent necessary to follow laws and regulations, and to manage and run the activities related to the recruitment process.

We share your personal information only with teams in our GSK companies and affiliates who need to see it to do their jobs.

In some cases, our recruitment and pre-employment screening activities are done for us by specialised service providers. We will share your personal information with their people and teams who need to see it as part of their job. 

We will also share your personal information with other specialised service providers who work with us, for example:

• Event and travel agencies;
• Technology suppliers who work with us to develop and improve our digital forums and apps; and
• Professional advisors, such as auditors, accountants and lawyers.

We will also share your personal information with local or foreign regulators, or government and law enforcement authorities if we need to do so by law. These may be in or outside your country of residence.

Additional information if you are based in the European Economic Area (EEA)

The European Commission recognises that some countries outside the EEA have similar data protection standards. The full list of these countries is available here.

If we transfer your personal information to a country not on this list, we do so based on our Binding Corporate Rules (BCRs) and standard contract clauses adopted by the European Commission. These enable us to make international transfers of personal information within our group of companies and meet the data protection laws of the European Union and the General Data Protection Regulation (GDPR).

How do we update this Privacy Notice?

From time to time, we will update this Privacy Notice. Any changes become effective when we post the revised Privacy Notice on our Privacy centre. This Privacy Notice was last updated as of the “Last Updated” date shown above. If changes are significant, we will provide a more prominent notice to let you know what the changes are.