Who is the controller of your personal information?

GlaxoSmithKline LLC, GSK Services Unlimited, together with the local GSK company to which you are applying, are the controllers of your personal information.

Here is a list of the locations where we operate, along with relevant contact details: GSK’s worldwide contacts

Contact Information and Privacy point of contact

If you want to exercise your rights, have any questions about this Privacy Notice, need more information or would like to raise a concern, please contact us at Privacy contact information. Please do not use this email for general questions about recruitment or to send speculative applications.

If you would like to find out who your privacy point of contact in your country is, please click here: Privacy contact information or contact us using the information available here: GSK’s worldwide contacts.

What personal information do we collect about you?

As part of our recruitment and pre-employment screening we collect your:

• Basic information – your name (including prefix or title), gender, age or date of birth;
• Contact information – information you provide to us that allows us to contact you, eg your personal or business email, mailing address, telephone number, and profile on a professional social media platform;
• Professional information and experience – information related to your education, work experience, references, and referees;
• National identifiers – your national ID/passport, residency and work permit status, social security number, or other taxpayer/government identification number;
• Financial information – your salary, retirement account information, company allowances, bonus, benefits, working time records, and taxpayer reference number (eg Tax Identification Number, National Insurance number, Social Security Number). We will also collect your bank details if we reimburse you for expenses during the recruitment process;
• Dependents' information – information related to your dependents, eg the first and last names, dates of birth, and contact details of your spouse/partner and dependents;
• Information collected during interviews – comments noted by our interviewers and audio/video recordings of the interview (in case of telephone interviews or video-enabled interviews);
• Background information – education and academic as well as professional qualifications. If we want to offer you the job, we may need to complete pre-employment screening. We may then also collect additional background information such as credit history, criminal records and occupational health information (if permitted by law);
• Special categories of personal data – information related to your racial or ethnic origin, religious, political or philosophical beliefs, trade union membership, veteran status or information about your health, disabilities, or sexual orientation. We use this information to make sure we meet relevant laws. If we offer you employment, we may also ask you for information about your health (physical or mental) so we can give health and insurance benefits to you and your dependents. We will also use this information to discuss with you what reasonable adjustments we can make for you. We want to make sure we provide an inclusive workplace.

You can decide whether to give us special categories of information, if we ask you for them. If you decide not to share these with us, please be assured this does not affect your application.

You can also choose not to give us the other types of personal information when we ask you for them. If you decide not to give us your personal information, we may not be able to assess or consider your application.

If you give us the personal information of another person, eg your spouse/partner or referees, we assume you have their permission to share their data with us.

We will not process personal information (including any of the information listed above) if the law of your country prohibits us to do so.

How do we collect your personal information?

Directly from you when you:

• Create an account and profile in the GSK careers portal;
• Share or use your social media profile to access the GSK careers portal;
• Sign up with us to receive open job postings;
• Share your resumé with us, either via the GSK careers portal or through other means; and
• Take part in meetings, interviews or recruitment exercises.

From other sources:

• Recruitment agencies;
• Companies who do pre-employment screening for us; and
• Your colleagues and/or managers when they give us your reference.

From public sources:

• We collect your personal information from public sources, if allowed by law. We may use such a source to verify your licenses, or to complete any checks we need to do in order to meet relevant laws.

How do we use your personal information?

We will only use your personal information for the purposes we have described below in this Privacy Notice, or for purposes which are reasonably compatible to the ones described. We cannot, and will not, use it for other purposes without your permission, unless we have a legal right or obligation to do so.

To consider your application.

We will use your personal information:

• To reply to your application. If someone else referred you to us or we obtained your information from other sources, we will use your personal information to contact you and let you know about our recruitment process;
• To create a profile of you;
• To assess how suitable your profile is for the job you are applying for;
• When we evaluate all our candidates and create a shortlist; and
• To conduct interviews and exercises during the recruitment process.

For pre-employment screening, if we decide to offer you employment.

We will use your personal information to:

• Check your background, references and other information you gave us, to the extent allowed by law. We share your personal information with companies who do these pre-employment screening checks for us; and
• Prepare an offer of employment and other documents we use at this pre-contract stage of our recruitment process.

To include you in GSK’s talent pool.

We will use your personal information to:

• Consider you for opportunities we have now, or future ones, in any of the GSK companies and affiliates. This means we will share your information with other GSK entities; and
• To let you know about opportunities or to ask you to update your profile.

To manage and improve our recruitment processes as well as our business operations related to the recruitment process.

We will use your personal information to:

• Manage our network and information systems security;
• Keep records related to our hiring processes;
• Measure the recruitment process against our aspirations to ensure we are adhering to fair employment practices;
• Prepare and perform management reporting and analysis, including analytics and metrics, related to the recruitment process.

To achieve other purposes.

We will use your personal information:

• To follow applicable laws and regulations;
• To respond to requests from competent public authorities;
• To tell you about changes to our terms, conditions and policies;
• To exercise or defend GSK against potential, threatened or actual litigation;
• To protect GSK, your vital interests, or those of another person;
• To provide work related accommodations or health and insurance benefits to you and to your dependents;
• To evaluate GSK's progress in achieving its diversity hiring goals to ensure equal opportunity monitoring and reporting.
• To respond to and handle your queries or requests; and
• When we sell, assign or transfer all or part of our business;